Hospital Asset Tracking2025-08-29T12:52:49+01:00

Transforming Hospital Asset Tracking with iAssets Tracking Solution

Prioritise patient care, streamline operations, mitigate risk

Prioritise patient care, streamline
operations, mitigate risk

83 hours

nursing time
saved a day

ยฃ250,000

potential savings
to unlock

<25 seconds

to locate equipment

2 minutes

to complete
a ward audit

Streamlining hospital asset management

iAssets helps hospitals improve operational efficiency, enhance patient care, reduce clinical and operational risk, and drive significant cost savings. Our asset tracking software provides real-time visibility into the location of medical equipment across all care settings including acute, teaching, community, and private facilities, ensuring itโ€™s available when and where itโ€™s needed.

By using your hospitalโ€™s existing Wi-Fi, iAssets reduces the need for extra hardware and maximises past investments. Start small and expand as your needs change with our pay-as-you-grow model.

Scalable hospital asset tracking with iAssets

Whether you’re tracking a few high-value devices or managing thousands of assets across departments, iAssets hospital asset tracking system scales to meet your needs – helping improve efficiency, reduce costs, and enhance patient care.

Critical equipment tracking

Monitor the location and availability of essential assets like infusion pumps, ventilators, CPAP machines, and bladder scanners to reduce downtime and speed up care delivery.

Theatre and surgical instrument management

Ensure sterilised instruments are properly tracked and available when needed, helping to avoid delays in surgery and maintain compliance.

Bed and patient transport management

Track beds, wheelchairs, gurneys, and trolleys to improve patient flow and streamline movement between departments.

Workstations on Wheels (WoWs)

Help staff locate mobile workstations quickly, improving productivity and reducing time wasted searching for equipment.

Leased equipment oversight

Track usage and return timelines for leased assets – such as hospital beds – to prevent unnecessary charges and maintain accountability.

Electrical and Biomedical Engineering (EBME) equipment compliance

Monitor usage and servicing schedules for medical devices to meet maintenance and regulatory requirements.

Non-clinical and IT asset tracking

Maintain visibility of laptops, tablets, and other hospital infrastructure to reduce loss and support digital care delivery.

Sample and document tracking

Ensure secure, traceable movement of patient samples and clinic notes (day forward folders) for accurate, up-to-date records.

Ambulance and emergency stock monitoring

Confirm inventory levels on emergency vehicles to ensure readiness and compliance.

Letโ€™s improve your hospital asset tracking

Contact us to learn how iAssets can help streamline your hospital operations, reduce costs, and improve patient care. We are here to support you every step of the way.

Technology-driven asset tracking for healthcare

Comprehensive, real-time tracking with flexible technology integration

iAssets supports multiple technologies to ensure you have the most accurate, real-time location of your equipment, from Wi-Fi, BLE, and RFID to GPS, ensuring reliable tracking in any healthcare setting.

Real Time Location Services (RTLS)

Flexible tracking technology designed to track anything, anywhere includes: BLE, Wi-Fi, GPS and hybrid tracking technology.

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Passive RFID

For healthcare asset tracking and management in dynamic, high-volume environments like hospital wards or outpatient clinics.

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Hybrid solution

Combine the strengths of RTLS and RFID in a flexible, scalable solution that grows with your healthcare environment and supports future demands.

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Testimonials

โ€œThe top benefits it delivers for us daily are time savings, better critical maintenance processes and more importantly, improved patient careโ€

Stuart Barton, Chesterfield Royal Hospital NHS Foundation Trust

โ€œiFIT has allowed us to make significant savings. Specifically, staff reduction, more efficient pulling, higher rates of found missing files and reduced temporary set creationโ€

Simon Clayton, St Georgeโ€™s University Hospitals NHS Foundation Trust

โ€œiFIT has ensured that 98% of our records get to the appointment on timeโ€

Andrew Raynes, Barking, Havering & Redbridge University Hospitals NHS Trust

Partners and frameworks

We work with trusted partners and adhere to industry standards such as GS1 and Scan4Safety to ensure seamless integration and compliance. Explore our partner network and discover how we can help you implement iAssets in your community care setting.

Get in touch

Start improving community care today. Contact us to see how iAssets can streamline your operations, enhance care delivery, and ensure that your resources are always available when needed.


FAQs

iAssets significantly enhances hospital operational efficiency by providing real-time visibility into the precise location of all medical equipment, which streamlines workflows and reduces the time staff spend searching for necessary items. This real-time tracking capability ensures that equipment is readily available when and where it’s needed across various hospital settings. It also mitigates risk by ensuring equipment can be maintained and serviced, and audited for compliance requirements.

The iAssets tracking system effectively addresses several critical challenges commonly faced by hospitals, including staffing shortages that lead to higher workloads and burnout, and difficulties in resource allocation to ensure critical medical equipment is available. Furthermore, it provides solutions to financial pressures by optimising equipment use and reducing losses, and it aids in maintaining regulatory compliance and ensuring patient safety and high-quality care. At its core, iAssets improve operational efficiency, staff productivity, compliance, and cost savings across hospital settings.

iAssets enables the tracking of a wide range of critical medical equipment essential for hospital operations, ensuring these items are always accessible and accounted for. This includes items such as IV pumps, CPAP machines, ultrasound/bladder scanners, and ventilators, all of which are vital for patient care and require efficient management.

Beyond just medical equipment, iAssets offers comprehensive tracking for a variety of other essential assets within a hospital environment to optimise overall operations. This includes leased equipment like hospital beds, theatre equipment to ensure sterilization, patient transport resources such as wheelchairs and trolleys, bed management for patient flow, workstations on wheels (WOWs) for nursing staff, EBME compliance for biomedical equipment, inventory and non-clinical devices like laptops, samples tracking for lab work, ambulance inventory, and even day forward folders for patient records. The potential use cases are endless, and any asset that is high value, mobile, or in high demand can be tracked with iAssets.

Yes, iAssets is designed as a highly scalable tracking solution, making it adaptable to hospitals of any size and complexity. Whether a hospital needs to track only a few critical pieces of equipment initially or manage the assets across an entire ICS environment, iAssets can expand to meet those evolving needs, ensuring long-term effectiveness and return on investment.

Real-time visibility of medical equipment significantly enhances patient care by ensuring that necessary tools and devices are readily available precisely when and where they are needed, which minimises delays in treatment. This immediate availability is crucial in emergency situations and for the timely administration of ongoing care, directly impacting patient outcomes and satisfaction.

Implementing an asset tracking system like iAssets provides substantial cost-saving benefits to hospitals through several avenues. Primarily, it helps to prevent the loss or theft of valuable medical assets, optimises the utilisation of existing equipment to its fullest potential, and eliminates unnecessary purchases by providing accurate inventory management.

Asset tracking systems play a vital role in aiding regulatory compliance within hospitals by automating reporting processes and ensuring meticulous record-keeping, which is essential for meeting healthcare standards. This automation simplifies the often complex audit process, making it more efficient and less burdensome for hospital staff, while also reducing the risk of errors. It also facilitates the locating of equipment required for maintenance/servicing, and provides an auditable record. Finally, asset tracking mitigates the risk of out-of-service equipment being used for patient care that could jeopardise patient safety.

iAssets significantly enhances patient safety by ensuring that life-saving medical equipment is not only easily accessible but also consistently maintained and ready for immediate use. This system helps to ensure that equipment is serviced at the appropriate intervals, functioning correctly, and available to medical staff, which directly improves the timeliness and effectiveness of treatments. It also provides an audit trail for compliance purposes.

Tracking inventory and non-clinical devices in hospitals is crucial for maintaining operational efficiency and ensuring that resources are managed effectively. Accurate stock management of medical supplies and the ability to locate devices like laptops and tablets contribute to smoother workflows and prevent unnecessary delays in providing patient care, as well as reducing unnecessary re-procurement.

News, case studies & insights

NHS Tayside

NHS Tayside implemented iFIT to deal with the unsustainable volume of paper records - reducing space and saving time.