iAssets: Healthcare Asset Tracking2025-08-13T13:52:32+01:00

iAssets: Intelligent Healthcare Asset Tracking

Transforming asset tracking. Smarter, safer, greener

Transforming asset tracking.
Smarter, safer, greener

<25 seconds

to locate equipment

2 minutes

to complete
a ward audit

ยฃ250,000

potential savings
to unlock

270+

healthcare providers
trust Idox solutions

Smarter asset tracking for better care

iAssets helps healthcare teams track and manage equipment in real time-boosting efficiency, reducing costs, and supporting better patient care. From hospitals to community settings and ambulance services, it keeps life-saving medical devices, high-value assets, and everyday essentials visible and accessible when theyโ€™re needed most.

With flexible support for RFID, RTLS, or hybrid tracking, iAssets adapts to your needs at ward, department, or site level. It integrates with your existing Wi-Fi for rapid, low-disruption deployment and effortless scalability – and connects seamlessly with all major asset management platforms.

Pay-as-you-grow

iAssets is designed to scale with you – no large upfront costs, no complex infrastructure. It works with your existing systems and lets you expand tracking across wards, departments, buildings, or entire organisations as needs change. Add more areas, asset types, or introduce new use cases at your pace with minimal disruption and maximum flexibility.

The Smart Asset Tracking System
NHS Homerton University Hospital logo
NHS Hull University Teaching Hospital logo
NHS Tayside logo
NHS Chesterfield Royal Hospital logo
NHS Barking, Havering and Redbridge University Hospitals logo
NHS Newcastle Hospitals logo

Why choose iAssets?

Drive efficiency and improve patient flow

Ensure medical equipment is always available when and where itโ€™s needed – across hospitals, community settings, and virtual wards – improving staff workflows and reducing patient wait times.

Reduce risk and improve KPIs

Mitigate clinical and operational risk by reacting quickly to Field Safety Notices (FSNs) and improving planned preventive maintenance (PPM) KPIs.

Reduce costs and avoid over-procurement

Prevent loss and theft, reduce unnecessary purchases, and extend the life of your equipment.

Free up time for patient care

Real-time tracking eliminates time spent searching for equipment, letting staff focus on what matters most – patient care.

Improve patient and staff satisfaction

Faster, more efficient care enhances the patient experience, while better tools and access boost staff morale and reduce stress.

Enhance emergency readiness

Maintain a 360-degree view of critical assets for rapid access during emergencies.

Maximise asset utilisation

Optimise usage of high-value equipment, reduce downtime, and support regulatory compliance.

Strengthen infection control

Track sterilisation status to ensure all assets are clean and ready for safe use.

Technology-driven asset tracking for healthcare

Comprehensive, real-time tracking with flexible technology integration

iAssets supports multiple technologies to ensure you have the most accurate, real-time location of your equipment, from Wi-Fi, BLE, and RFID to GPS, ensuring reliable tracking in any healthcare setting.

Real Time Location Services (RTLS)

Flexible tracking technology designed to track anything, anywhere includes: BLE, Wi-Fi, GPS and hybrid tracking technology.

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Passive RFID

For healthcare asset tracking and management in dynamic, high-volume environments like hospital wards or outpatient clinics.

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Hybrid solution

Combine the strengths of RTLS and RFID in a flexible, scalable solution that grows with your healthcare environment and supports future demands.

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Pay-as-you-grow: scalable tracking solutions

Whether youโ€™re a small community care provider or part of a larger network, iAssets offers flexible and scalable solutions. Start small and expand as your needs growโ€”our platform adapts to your unique requirements.

Improved medical asset tracking features

Geofencing alerts

Set virtual boundaries around critical areas and receive notifications when tracked medical assets enter or exit designated zones across your ICS environment, ensuring proactive management and reducing the risk of lost or misplaced equipment.

GIS integration

Visual asset tracking with intuitive graphical location views, making it easier to navigate your healthcare environment and quickly retrieve critical assets.

Data segmentation

Effortlessly segregate data across multiple departments to streamline operations and enhance reporting, allowing for more informed decision-making and operational efficiency.

Comprehensive reporting

Access to standard reports including asset history, sterilisation, utilisation, and status, offering insights that drive better management and operational improvements.

System integration

Integrate iAssets with asset management systems like E-Quip, ECRI and BackTrack and facilities management systems like CAFM Explorer via the open API. Integrations help streamline workflows, reduce data entry, and improve asset maintenance and inventory control.

Compliance

Fully compliant with GS1, aligned to Scan4Safety and DCB0129 standards, ensuring that your asset tracking system meets industry regulations and supports patient safety initiatives.

Upgrade your healthcare asset tracking

Discover how to improve efficiency, reduce costs, and gain better visibility across your organisation with smarter asset tracking.

Subscribe for updates on the latest in healthcare asset management, plus exclusive content and insights from our experts and partners across the healthcare and technology sectors.

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Testimonials

โ€œThe top benefits it delivers for us daily are time savings, better critical maintenance processes and more importantly, improved patient careโ€

Stuart Barton, Chesterfield Royal Hospital NHS Foundation Trust

โ€œiFIT has allowed us to make significant savings. Specifically, staff reduction, more efficient pulling, higher rates of found missing files and reduced temporary set creationโ€

Simon Clayton, St Georgeโ€™s University Hospitals NHS Foundation Trust

โ€œiFIT has ensured that 98% of our records get to the appointment on timeโ€

Andrew Raynes, Barking, Havering & Redbridge University Hospitals NHS Trust

Our healthcare partners

Our partner network supports us in delivering an exceptional standard of service to our customers, providing additional expertise, knowledge and technology.

Request more information

Complete the form and one of our healthcare team will be in touch directly.


FAQs

iAssets is designed to support a variety of healthcare environments, including hospitals, community care settings, and even virtual wards, providing solutions tailored to the specific needs of each. This adaptability ensures that critical equipment is managed effectively across the entire spectrum of patient care.

Key benefits for healthcare providers is our hybrid technology approach, including the ability to use existing Wi-Fi infrastructure and GPS tracking capability, which eliminates the need for additional hardware and reduces costs, and the system’s flexibility and scalability, allowing it to grow with the provider’s evolving needs. Furthermore, iAssets drives efficiency and improves patient flow and safety by ensuring that medical equipment is serviced and readily available, ultimately freeing up time for staff to focus more on patient care.

iAssets employs a combination of technologies to provide accurate, real-time location tracking of equipment across healthcare settings. These technologies include Real-Time Location Services (RTLS) such as Wi-Fi, BLE (Bluetooth Low Energy), RFID, and GPS, ensuring reliable tracking regardless of whether assets are within a facility or in community care environments.

Yes, iAssets is designed to integrate with other essential systems to streamline workflows and enhance operational efficiency. It can be integrated with asset management systems Idox’s CAFM Explorer, as well as third-party systems like E-Quip and ECRI AIMS through an open API, which helps to reduce data entry and improve asset maintenance and inventory control.

Healthcare providers can anticipate a fast return on investment (ROI) from iAssets, primarily through significant savings in time and resources and reduction in over-procurement. The system also optimises equipment maintenance, ensuring that assets are used efficiently and effectively, which contributes to a quicker recovery of the initial investment and also extends the lifecycle of the equipment or asset and supports patient safety.

Real-time asset tracking greatly enhances patient care in hospitals by ensuring that medical equipment is always accessible precisely when and where it is needed, which streamlines staff workflows and reduces patient wait times. This efficiency directly contributes to a higher quality of care and improved patient satisfaction within the hospital environment, as it frees up nursing time from searching for equipment to caring for patients.

The pay-as-you-grow model offers healthcare facilities the advantage of scalability, allowing them to start with tracking essential assets and expand the system as their needs evolve, which optimises costs and ensures that the technology investment aligns with the growth of the organisation. The return on investment (ROI) supports the business case to scale to other areas, as this is recognised from wards to departments, right across the ICS.

Asset tracking plays a crucial role in reducing costs for healthcare providers by preventing the loss and theft of valuable assets, which avoids the need for expensive replacements, and by optimising equipment utilisation to cut down on unnecessary procurement. Effective asset tracking also extends the lifespan of medical devices through better management, further contributing to cost savings, and it can also be used to better manage rental and leasing contracts by ensuring trusts only pay for what they have.

Asset tracking is instrumental in enhancing emergency response capabilities within hospitals by providing a 360-degree view of all available assets, which ensures that medical staff can quickly locate and access critical equipment during emergencies. This rapid access to necessary equipment can significantly improve the timeliness and effectiveness of emergency care, potentially saving lives and improving patient outcomes. It also supports the management of servicing and maintenance, ensuring critical equipment is working โ€“ this avoids delays and potential patient safety issues.

Compliance with standards such as GS1 and aligned to Scan4Safety is vital for healthcare asset tracking systems because it ensures that these systems adhere to industry regulations and support essential patient safety initiatives. This compliance helps to standardise tracking processes, improve data accuracy, and facilitate better interoperability across different healthcare providers and systems.

News, case studies & insights

NHS Tayside

NHS Tayside implemented iFIT to deal with the unsustainable volume of paper records - reducing space and saving time.

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Idox plc registered in England & Wales on 26 April 2000, No: 3984070. Registered Address: Idox Software Ltd, Unit 5, Woking 8, Forsyth Road, Woking, Surrey, GU21 5SB.