3. Optimised space management
With flexible working commonplace, offices across industries are seeing fewer employees than before – more than a third of the UK’s office-based workforce is still working from home, many under a hybrid model. As such, space management has become a priority for organisations looking to repurpose or reduce costly under-utilised space across facilities, helping to reduce overheads.
CAFM can support this function by providing the means for teams to optimise the work environment – making the workplace safer and more manageable for everyone. For instance, by monitoring vacant and occupied areas of the workplace, heating and lighting can be adjusted accordingly, ensuring energy efficiency and therefore reduced costs across an organisation. Through streamlined desk-booking and visitor management capabilities, managers can monitor how the workplace is used. With that insight, a working environment can be created that provides a positive user experience without wasting resources on space not utilised effectively.
4. Tighter project tracking and better contractor management
With such an extensive list of responsibilities, facilities managers operate across a complex environment. This is more challenging with manual processes via disparate systems like spreadsheets, email and shared drives. Not only can time be wasted manually logging, searching and updating multiple systems, but the risk of data inaccuracies is also high.
While real-time status updates in CAFM systems allow jobs to be logged faster – thereby increasing efficiency – benchmarking of performance ensures continuous process improvement.
Jobs are logged quickly via web or mobile devices, resulting in increased responsiveness to customer issues, better visibility, and reduced enquiries. Deploying a web-based self-service CAFM interface also reduces the amount of administration required – freeing up staff to focus on other priority tasks and potentially offering potential wage savings if a smaller team is needed.
Furthermore, with a centralised CAFM system, contractors’ and subcontractors’ details can be checked and verified to ensure no work goes under the radar or is billed unnecessarily. The system facilitates better communication between site and contractor, with pictures, additional information and restricted access times highlighted ahead of the planned work so that engineers are better informed before they even arrive on-site. This leads to faster resolutions and fewer call-outs.
5. Enhanced energy savings
Energy management has become an important component of business strategies worldwide. Half of the industrial companies surveyed in the Deloitte Resources 2020 Study reported incorporating energy management at the corporate strategy level to identify opportunities for decarbonisation, cost reduction, and resilience. And the reward for taking action is more than just a clean conscience and regulatory compliance. Businesses can improve operating profits by as much as 60% by implementing environmental, social, and governance (ESG) strategies.
Deploying a CAFM system provides the ability to monitor and understand buildings and assets like never before – delivering the cost savings and environmental benefits that businesses expect. Office buildings across London, Manchester, Bristol, Leeds and Birmingham are losing £60m in wasted energy every year – which could power over 100,000 homes across the country. By monitoring energy usage across an estate, CAFM software provides a detailed picture of areas where inefficiency can be tackled. It can also help proactively manage assets with routine checks and PPM, ensuring all equipment operates at peak efficiency. The comprehensive reporting capability in CAFM systems allows facility managers to use data for efficient and informed decision-making – resulting in the more productive use of resources.
Want to hear more about how Idox’s CAFM Explorer can support cost reductions and efficiencies in your business? Get in touch.