Asset Management Software2025-04-10T10:57:41+01:00

Asset Owners and Operators

Enhance asset management, operations & maintenance through your asset’s lifecycle

Enhance asset management, operations &
maintenance through your asset’s lifecycle

30+

years of global experience

400,000+

users

50,000+

companies collaborating
on projects

500TB+

documents managed

French

German

Visit our dedicated page in your chosen language.

For over 30 years, Idox provides critical software services to the most important, complex, and essential sectors in the world. It’s our business to deliver robust, scalable solutions that transform industry.

We achieve this through products and services that, for Asset Owners, consistently provide trusted operational content that can be easily retrieved and modified to drive efficient management of change.

Idox’s engineering information management software is the ideal solution to help manage project handover, commissioning, operations, maintenance, modification and decommissioning and avoid those unwelcome project surprises and handover delays.

And we know just how important that is when it comes to handover: as an Asset Owner, you’ll be receiving a lot of contractual deliverables that need to be verified so you know you’ve got what you paid for, and you’ll also need to verify submitted content is complete and accurate. 

You need an auditable end-to-end deliverables management process that will allow you to:

Improve quality control, and health and safety

Avoid costly use of out-of-date information issued to suppliers and contractors

Maintain an accurate record of information exchange with third parties

Identify potential issues before they become costly real-world problems

Asset operations and maintenance

A big part of what you do alongside maintaining operational excellence is the ensuring of regulatory compliance. It’s a vital responsibility, but it’s also a time-consuming task that involves multiple documents and a range of stakeholders.

Our document management solutions allow users to securely access files via smart client interfaces on web and mobile applications. This means employees, contractors, and suppliers always have the right information to hand wherever they’re working, even giving engineers the ability to capture field-based redlines.

Why choose our Engineering Document Management software?

Single source of truth

Consolidate all documents in one secure digital location, with operations and maintenance documents held in a operational vault

Enhanced accessibility

Quick access to documents for maintenance, audit, and inspection purposes

Revision control

Track changes and maintain the latest versions of documents

Concurrent engineering

Stay in control of your concurrent maintenance and asset modification projects. Track which documents are being modified and notify the right people as they are handed back over to the operational vault.

Enhanced collaboration

Facilitate real-time collaboration among stakeholders and use transmittals to engage with suppliers and contractors

Digital transformation

Drive efficiency by going paperless and adopting mobile technology. Use OCR to increase value of content and make older brownfield content searchable.

Automated tag extraction

Enhance content value by extracting tags from documents and automatically creating a tag-to-document register

Increase engineer efficiency

Tag-driven searching and in-content navigation via our next generation viewers

Streamlined workflows

Automate distribution to ensure the right parties contribute to review and approval workflows

Enhanced compliance and risk management

Adhere to regulatory requirements with a complete audit history of all document revisions

Seamless integration

Ensure seamless integration with other critical business applications for unified operations

Implement Idox’s EDMS solutions for asset owners to boost efficiency, reduce operational risks, and support regulatory compliance.

On-premise/hosted EDMS solutions for Asset Owners

Opidis

Transform management, control, and distribution of critical information in process-driven industries such as oil and gas, energy, and utilities

McLaren Enterprise

Highly configurable and customisable solution designed for industries including power and utilities, and transportation

FusionP8

A trusted solution for Asset-Intensive Industries – oil and gas, nuclear, energy and utilities, transportation, and the public sector

Idox’s cloud-based EDMS solution for Asset Owners

Introducing FusionLive

Our secure, cloud-based project collaboration system for complex capital projects, ensuring accuracy of documentation, integrity of workflows, and safety through best practice controls.

You’re working with some of the most complex and critical assets in the world. FusionLive will help you manage projects from concept to decommissioning.

Industries we serve

Oil and gas

Nuclear

Process manufacturing

Power and utilities

Transport and infrastructure

Renewables

What our
customers say

“FusionLive has given us a 20% increase on the number of documents we can process, quality control check and load into the system in a day.”

Torxen

“Idox’s technical team understand the real world and configured the software to meet our varied project requirements.”

Wood

“The time saving is huge. We can generate drawings and process them a lot quicker compared to standing by a printer and duplicating them manually.”

Basin Electric Power Cooperative

Get in touch

Contact us to find out more about our EDMS solutions for asset owners and operators – a member of our team will be in touch as soon as possible.

What is an EDMS?

Maintain high volumes of complex documentation with the Electronic Document Management System (EDMS).

A fully digital, scalable, and driven by the latest technology, the EDMS makes large capital projects and assets simple to manage.

Excellent software, backed by excellent support and advice across the whole asset lifecycle

Collaborate with Idox and we’ll provide:

  • Expert advice and consultancy

  • Technical support from project start to end

  • Training for all team members

  • Industry insights and best practice guidance

  • Ongoing software improvements and upgrades

FAQs

Idox’s Asset Operations Solutions are designed to enhance asset management, operations, and maintenance throughout the asset lifecycle. They provide a single source of truth by consolidating all documents in one secure digital location, allowing for quick access during maintenance, audits, and inspections. This ensures that employees, contractors, and suppliers always have the correct information at hand, improving operational efficiency and regulatory compliance.

By maintaining accurate records of information exchanges with third parties and ensuring that only up-to-date information is issued to suppliers and contractors, Idox’s solutions help identify potential issues before they become costly problems. This proactive approach enhances quality control and supports health and safety initiatives.

Idox’s solutions enable users to stay in control of concurrent maintenance and asset modification projects by tracking which documents are being modified and notifying the appropriate personnel upon their return to the operational vault. This ensures seamless coordination and reduces the risk of errors during simultaneous projects.

By driving efficiency through paperless operations and adopting mobile technology, Idox’s solutions allow for the use of Optical Character Recognition (OCR) to increase the value of content and make older brownfield content searchable. This transition to digital processes enhances data accessibility and usability.

Automated tag extraction enhances content value by extracting tags from documents and automatically creating a tag-to-document register. This feature enables tag-driven searching and in-content navigation via next-generation viewers, increasing engineer efficiency and ensuring accurate document management.

Asset operations management involves overseeing and optimising the performance, maintenance, and utilisation of physical assets throughout their lifecycle in engineering and construction projects. It encompasses activities such as planning, acquisition, operation, maintenance, and disposal to ensure assets deliver value and support organisational objectives.

Effective asset operations management ensures that assets function efficiently, safely, and reliably, reducing downtime and operational costs. It also supports compliance with regulatory requirements and extends the lifespan of assets, contributing to overall project success and profitability.

Digital transformation introduces technologies such as digital twins, IoT sensors, and advanced data analytics into asset operations management. These innovations enable real-time monitoring, predictive maintenance, and data-driven decision-making, leading to improved asset performance and reduced operational risks.

Data management is crucial in asset operations as it involves collecting, storing, and analysing information related to asset performance, maintenance history, and operational conditions. Effective data management facilitates informed decision-making, optimises maintenance strategies, and enhances asset reliability.

Organisations can improve collaboration by implementing integrated information management systems that provide stakeholders with access to up-to-date asset information. Such systems enhance communication, streamline workflows, and ensure all parties are aligned in their efforts to maintain and optimise assets.

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