More than 200,000 documents migrated, easily accessible and retrievable in the future
In just three months, Torxen Energy had a fully-functioning document management system able to support data management across 20,000 locations – underlining the pace of the rollout. As part of the project, the Idox team also led the successful migration of more than 200,000 engineering documents.
In addition to time savings, the system has helped the team maximize productivity and work in a more streamlined, coordinated manner.
Ian continues: “There is greater accountability now – we can monitor who is in possession of the latest drawings and when they retrieved them, which combined, allows us to manage EPC contracts more effectively. As the solution is cloud-based, we have the flexibility to access data from any computer, which is pivotal in supporting on-the-move working. It’s also helped to minimise unnecessary visits to site due to missing as-built drawings – when each drawing alone costs up to $1,000 to produce, the savings are significant.
“From a partnership point of view, there was excellent communication and collaboration with the Idox team throughout. As they already had good knowledge of the inherited data and a deep understanding of our processes, it laid the right foundations to deliver the successful outcomes we were hoping for.”
Given the success of the implementation, Torxen Energy is already considering scaling the system to accommodate different document types, such as technical and procedural information – a move that will grant greater flexibility to operational staff who need access to specifications while on site.