CAFM Explorer Finance Management2025-08-08T10:58:03+01:00

CAFM Explorerยฎ Finance Management

Automate costs, record stock, labour, and travel time to simplify job profitability management and gain real-time financial insights. Enhance control with accurate processes, regulatory compliance, and tools to identify savings and prevent overspending.

Automate costs, record stock, labour, and travel time to simplify
job profitability management and gain real-time financial insights.
Enhance control with accurate processes, regulatory compliance,
and tools to identify savings and prevent overspending.

Manage financial resources with precision using CAFM Explorerยฎ. Our tools for budgeting, cost tracking, and financial reporting give you complete control over expenditure. Real-time financial data enables informed decisions, optimised resource allocation, and cost-saving opportunities. Whether managing one facility or multiple locations, maintain financial discipline, improve ROI, and achieve your goals. Utilise budgets, contracts, projects, purchase orders, and invoices to effectively track spending and plan for future needs.

CAFM Explorer finance manager

Benefits of CAFM for facility finance management

Enhanced financial visibility

Gain real-time insights into your financial data, allowing for better tracking and management of committed and actual expenditure.

Accurate budgeting

Create and manage detailed budgets to ensure financial resources are allocated effectively and efficiently.

Financial forecasting

Accurately forecast future expenses for better capital project planning, maintenance, and facility upgrades.

Cost tracking

Monitor and control costs across all operations, helping to identify and eliminate unnecessary expenditures.

Improved ROI

Optimise resource allocation and spending to maximise return on investment.

Comprehensive reporting

Generate detailed financial reports to analyse spending patterns, budget adherence, and financial performance.

Informed strategic decisions

Use real-time data and reports to make informed maintenance, budget, and capital expenditure decisions.

Multi-site management

Centralise control over budgets, projects, and contracts for multi-site organisations, streamlining operations and reporting.

Compliance assurance

Ensure all financial activities comply with relevant regulations and standards, reducing the risk of non-compliance.

Better negotiation and decision making

Use historical contract data and vendor performance insights for informed decisions on future contracts and supplier selection.

Resource optimisation

Improve the efficiency of your financial operations, leading to better resource utilisation and cost savings.

User-friendly interface

Enjoy an intuitive interface that simplifies financial management tasks.

Key feature of CAFM Explorerยฎ for property finance management

Cost tracking and monitoring

Create and monitor budgets, track expenditures, and reduce overspending risk. Integrate with your finance systems via API.

Budget management

Manage budgets across localities and expenditure areas, tracking ongoing and historical expenses to reduce overspending.

Child budget creation

Create multiple levels of child budgets from a parent budget, contract, or project.

Cost allocation

Simplify cost allocation and expense assignment across departments, projects, and sites for better financial oversight.

Control over costs and deliverables

Track compliance with contract terms and ensure services are delivered as agreed, reducing the risk of unexpected costs.

Helpdesk and engineer alert - Contract expired

Receive warnings on work orders assigned to contractors with expired contracts.

Contract renewal alert

Set advance alerts for contract renewals, allowing time to analyse contractor performance before renewal meetings.

Track contractor PLI renewal

Ensure contractors have valid public liability insurance (PLI).

Real-time expenditure tracking

Monitor committed and actual expenditures on purchase orders and invoices. Maintain control over budgets, contracts, and projects, enabling quick fund re-allocation and preventing overspend.

Comprehensive reporting

Generate detailed financial reports to analyse spending patterns, budget adherence, expenditures by supplier, contract and PLI renewals, and overall financial performance.
CAFM Explorer finance manager screen
CAFM Explorer on laptop and mobile

CAFM Explorerยฎ

Say goodbye to spreadsheets

Get the complete facility management solution with CAFM Explorerยฎ

Complete CAFM software for facilities management

Eliminate spreadsheets and cut down on cumbersome manual administration by switching to a user-friendly, secure cloud-based CAFM solution.

Property, Estate, and People Management

Enhance your workplace with centralised platform for safety, maintenance, space optimisation, compliance, and finance.

Helpdesk Management

Provide high quality maintenance, automate workflows, and easily report issues via smartphone/web.

Asset Management

Optimise buildings and equipment with robust asset tracking, full view of asset portfolio, histories, and maintenance schedules.

Integration

System integration enables seamless connectivity with software solutions like ERP, BMS, and SFG20, creating a unified workflow that automatically synchronises critical data to reduce manual input errors. Achieve a comprehensive view of operations, streamline processes, improve decision-making, and boost efficiency with real-time monitoring, predictive maintenance, and automated reporting.

Industries

The complete cloud-based CAFM solution for effective management of facilities across all types of industries. Through sector driven customisation and extensive CAFM team experience, CAFM Explorerยฎ can be adapted to work across any environment.

Consultancy, training and support

Our experienced CAFM team is dedicated to providing comprehensive implementation and support services for CAFM Explorerยฎ. We ensure that your facilities are managed efficiently, creating a safe and productive environment for all users. Benefit from tailored solutions that empower your facilities team to achieve its full potential.

Testimonials

โ€œThe savings weโ€™ve generated as a result of using CAFM Explorerยฎ mean that itโ€™s already paid for itself.โ€

Building Services Manager, The Hippodrome Casino

โ€œThe CAFM Explorerยฎ software has enabled all staff and students to get the fast well-coordinated maintenance service they deserve.โ€

Head of Administrative Services, University of Salford
Trusted for more than 25 years by organisations internationally

Request a CAFM Explorerยฎ demo

Our comprehensive and streamlined facilities management software empowers facilities managers with the tools to proactively monitor and manage all tasks related to maintenance, compliance and safety across an estate.

We would be delighted to arrange a tailored demo and talk to you more about how CAFM Explorerยฎ can streamline your facilities management operations.


FAQs

The main goal of our CAFM Finance Management solution is to provide a robust set of tools for tracking, managing, and analysing the financial aspects of facilities management. This includes budgeting, cost control, invoice processing, third-party contractor and building leases, and reporting, enabling organisations to gain better financial visibility and make informed decisions to optimise their facilities-related expenditures.

Our system offers features for creating and managing budgets, tracking actual expenses against those budgets in real-time, and identifying potential cost overruns. By providing clear financial oversight and reporting, it empowers facilities managers to monitor spending, implement cost-saving measures, and ensure adherence to budgetary constraints across all facilities-related activities by notifying them of end-of-lease/lease renewals.

The CAFM Finance Management solution streamlines several key financial processes within facilities management. This includes the efficient management of purchase orders, the precise processing and tracking of vendor invoices, and the accurate allocation of costs to specific assets or departments. Furthermore, it helps in the proactive management of equipment and property leases, ensuring companies don’t miss crucial end-of-lease or termination options, thus avoiding lengthy commitments or penalties. Finally, the solution also facilitates the generation of comprehensive financial reports for in-depth analysis. By automating these processes, the system significantly reduces manual effort, minimizes errors, and substantially improves overall efficiency in financial administration.

The reporting and analytics capabilities offer valuable insights into facilities-related spending patterns, cost trends, and budget performance. Customisable reports and dashboards allow both facilities teams and financial stakeholders to gain a clear understanding of where money is being spent, identify areas for potential savings, and make data-driven decisions to optimise financial resource allocation and improve overall financial accountability.

Integrating the CAFM Finance Management system with other CAFM modules, like asset management and maintenance management, gives you a complete view of your facilities’ financial health. For instance, you can link maintenance costs directly to specific assets, helping you understand the true total cost of ownership. This integrated approach also extends to property management costs, allowing for better insight into expenses related to your properties. Additionally, it helps with space optimisation by connecting financial data to how your space is used, and it streamlines leasing reviews by providing all relevant financial information in one place. Ultimately, this integration leads to more accurate financial forecasting, better cost allocation, and more informed financial decisions across all aspects of facilities management.

Key components typically include budgeting and forecasting tools, purchase order management, invoice processing and tracking, cost allocation capabilities, financial reporting and analytics, and integration with other relevant modules like asset and maintenance management. These features work together to provide a comprehensive platform for managing the financial aspects of facility operations.

A dedicated system provides a clear audit trail of all financial transactions related to facilities, from purchase requests to invoice payments. By centralising financial data and providing robust reporting capabilities, it enhances transparency in spending and allows for better tracking of expenditures against budgets, thereby increasing accountability across the facilities management function.

While general accounting software handles overall business finances, a CAFM Finance Management system is specifically tailored to the unique financial needs of facilities management. It allows for cost allocation to specific assets, properties, contractors, locations, or work orders, provides insights into maintenance costs and their impact on asset lifecycles, and offers reporting relevant to facilities performance metrics, providing a more granular and relevant financial overview for facilities teams.

The system can streamline the procurement process through features like purchase order management and invoice tracking, ensuring timely payments and better vendor communication. By analysing vendor costs and performance data, organisations can also make more informed decisions about vendor selection and negotiate better terms, ultimately optimising vendor relationships and procurement efficiency.

By providing historical financial data, cost trends, and insights into asset lifecycles and maintenance expenses, a CAFM Finance Management system supports more accurate long-term financial planning for facilities. This includes forecasting future capital expenditures for asset replacements, budgeting for planned maintenance activities, and developing strategic financial plans to ensure the sustainability and cost-effectiveness of facility operations over time.

Insights and Resources

Get in touch

To find out more about CAFM Explorerยฎ, please contact us. One of our team will be in touch shortly.