Successful migration of millions of documents and significant time savings
The Idox solution effectively supported the transfer of more than one million documents, of which approximately 500,000 are active and in use. By implementing a comprehensive document management system, Basin Electric can remain confident that they are all working from the most up-to-date version of a file, delivering safety and savings from improved accuracy, easier collaboration and reduced errors. Each facility has also been able to retain their workflows, ensuring document integrity with minimal disruption. Clint said: “The time saving is huge. We can generate drawings and process them a lot quicker compared to standing by a printer and duplicating them manually. Our review process is also swifter, projects stay on schedule and submittals can be handled electronically.
“When we work on projects, we get many calls to help locate drawings. Now, we can have an image for them in minutes – having a quick system is so valuable and knowing the exact status of a document at any one time is really important.”
Previously, documents were stored locally meaning team members were ‘locked out’ of files when they were being edited by someone else. The Idox solution overcomes this challenge by granting concurrent access to ensure business continuity.
As every project uses a different way of transmitting data to reviewers, Basin Electric is already considering how it can evolve the system further, with plans in place to take advantage of new product releases for additional web browser and platform support.