Deliverables Management2025-04-23T11:21:33+01:00

Deliverables Management

Accelerate vendor document turnaround by up to 50%

Accelerate vendor document
turnaround by up to 50%

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If you’re working in construction, engineering or infrastructure development, you’ll know just how critical, timely and accurate execution of projects really is.

Deliverables management can greatly improve your capacity for meeting project deadlines – our out-of-the-box solution can make this a reality.

Through our comprehensive EDMS solutions we offer a streamlined process for deliverables management to ensure efficient tracking, management, and completion of project deliverables. Our system benefits all project stakeholders by enhancing efficiency, accountability, and project delivery, and that’s why it has been used globally on some of the largest and most complex giga-projects to help keep them on track.

Why Deliverables Management is important for…

Project managers, document controllers and engineers

•  Track and manage deliverables efficiently and can effectively, ensuring timely completion
•  Access to real-time data, critical to making informed decisions

Contractors and suppliers

•  Gain greater visibility, communication and collaboration capacities
•  Seamlessly submit and track deliverables

Quality assurance teams

•  Benefit from accurate, up-to-date information for compliance and audits
•  Minimize risk through proactive issue resolution

Owners and investors

•  Enjoy improved visibility into deliverables progress for handover
•  Benefit from greater mitigation of financial and contractual risks

Why choose Idox?

Our Deliverables Management solution is proven in ensuring the completion of projects in complex industries where precise documentation and timely delivery are essential.

This is because our solution allows for a comprehensive approach to managing all documents, drawings, specifications, reports, and other outputs that are crucial for project completion and client handover.

Key features of Idox Deliverables Management

Centralized control & management

•  Provides a single source of truth for all project deliverables
•  Manages your deliverables through a Master Document Register that will include, documents, drawings, specifications, reports, and models within a structured repository

Revision control

•  Maintains a history of document revisions, granting version control to users to track changes and refer to previous versions
•  Revision management ensures that all project participants are referring to the latest issued documents

Streamlined workflow and approval processes

•  Automates processes with flexible configuration for creating, reviewing, approving, and distributing deliverables throughout the project lifecycle
•  Facilitates task assignment and defines approval paths for various types of deliverables based on their criticality and impact on project milestones

Enhanced collaboration tools

•  Facilitates real-time collaboration among project teams, stakeholders, and clients through integrated communication tools
•  Allows users to add comments, annotations, and markups directly on deliverables for feedback and clarification

Enhanced compliance and risk management

•  Maintains comprehensive audit trails of all activities related to deliverables management
•  Supports compliance with industry standards, regulations, and contractual obligations through documented processes and approvals

Advanced real-time dynamic dashboards

•  Generates real-time reports and analytics on deliverables status, progress, and performance metrics
•  Provides data insights on trends, bottlenecks, and areas for improvement in deliverables management processes

Seamless integration with third-party systems

•  Facilitates data exchange and synchronization between different platforms to ensure interoperability and seamless information flow to other solutions like Project Management / Control Systems (PMS/PMIS), BIM (Building Information Modelling) software, and ERP (Enterprise Resource Planning) systems

Security and access control

•  Assigns role-based access controls to ensure that only authorized users have access to sensitive information
•  Implements data security measures to protect confidential and proprietary information against unauthorized access, breaches, and data loss

Scalable to fit project demand

•  Highly adaptable to accommodate projects of varying sizes, complexity and geographic locations
•  Settings, templates, and workflows are easily configured to meet evolving project requirements and organizational needs

Continuity and legacy

•  Prepares and organizes project documentation for seamless handover to operations or maintenance teams upon project completion
•  Archives deliverables for future reference, audits, compliance checks, and potential project extensions or modifications

Mobile accessibility

•  Supports offline access to critical deliverables and functionality in environments with limited or no internet connectivity

Our effective deliverables management system streamlines project execution, enhances collaboration, mitigates risk, and ensures regulatory compliance.

Ultimately our solutions will contribute to the successful delivery of projects on time and within budget. Their features allow you to maintain high standards of quality, transparency, and accountability throughout your project’s lifecycle.

Idox’s Engineering Document Management System

Introducing FusionLive

Empower your organization with the leading project collaboration solution for engineering capital projects.

Related solutions from Idox

Who we serve

Issue Management

Capture defects and quality control issues on projects and manage them through to resolution

Tag Management

Provides automatic tag extraction, tag-to-doc register, and tag-centric navigation

EPCs

Asset Owners

What our
customers say

“The dashboards and reporting feature help us review documents accurately and efficiently, as well as monitor workflows and processes – making it easier to get projects off to a fast start, streamline deliverables and shorten overall project timelines.”

WPV Baubetreuung GmbH

“FusionLive allows us to control document access by various stakeholders, thereby providing improved management of sensitive documents. The system also leaves an audit trail of who has viewed a document, when it was accessed, and how it may have been modified.”

Aspire Defence Capital Works

“Idox’s technical team understand the real world and configured the software to meet our varied project requirements.”

Wood

Opidis

Transform management, control, and distribution of critical information in process driven industries such as oil and gas, energy and utilities

 

McLaren Enterprise

Highly configurable and customizable solution designed for industries including power and utilities, and transportation

 

FusionP8

A trusted solution for asset-intensive industries – oil and gas, nuclear, energy and utilities, transportation and the public sector

 

Case studies

Wood

Using FusionLive, Wood consolidates and automates its document management system to improve operational efficiency

WPV Baubetreuung GmbH

FusionLive helps WPV Baubetreuung GmbH optimise its document management to achieve better collaboration, on-time project delivery, and higher customer satisfaction

Aspire Defence Capital Works (ADCW)

FusionLive allows ADCW to optimise its document management to increase operational effectiveness, productivity and reduce cost

Cleco Power

Cleco manages engineering workflows and documents with Idox Challenge Distribution of reports

Torxen Energy

Torxen Energy works with us to securely store and manage more than 200,000 engineering documents

Get in touch

Don’t hesitate to contact us to find out more about Idox solutions – a member of our team will be in touch as soon as possible.

FAQs

Idox’s Deliverables Management solution is an out-of-the-box system designed to streamline the process of tracking, managing, and completing project deliverables. It enhances efficiency and accountability, ensuring timely and accurate execution of projects.

The system facilitates real-time collaboration among project teams, stakeholders, and clients through integrated communication tools. Users can add comments, annotations, and mark-ups directly on deliverables for feedback and clarification, enhancing communication and collaboration.

The solution provides centralised control and management, serving as a single source of truth for all project deliverables. It maintains a history of document revisions, granting version control to users to track changes and refer to previous versions, ensuring that all project participants are referring to the latest issued documents.

Yes, the solution automates processes with flexible configuration for creating, reviewing, approving, and distributing deliverables throughout the project lifecycle. It facilitates task assignment and defines approval paths for various types of deliverables based on their criticality and impact on project milestones.

The solution maintains comprehensive audit trails of all activities related to deliverables management. It supports compliance with industry standards, regulations, and contractual obligations through documented processes and approvals, thereby minimising risk through proactive issue resolution.

Deliverables management involves the systematic process of defining, tracking, and ensuring the completion of all outputs—such as documents, drawings, specifications, and reports—that are crucial for the successful completion and handover of engineering and construction projects.

Effective deliverables management ensures that all project outputs meet specified requirements and are completed on time. It enhances efficiency, accountability, and project delivery, thereby reducing the risk of delays and cost overruns.

A centralised system provides a single source of truth for all project deliverables, ensuring that all stakeholders have access to accurate and up-to-date information. This centralisation enhances collaboration, reduces errors, and streamlines communication among project teams.

Revision control maintains a history of document revisions, allowing users to track changes and refer to previous versions. This ensures that all project participants are working with the most current information, reducing the likelihood of errors and miscommunication.

Automated workflows streamline the processes of creating, reviewing, approving, and distributing deliverables. They facilitate task assignment and define approval paths, ensuring that deliverables progress efficiently through their lifecycle and are completed in a timely manner.

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