Using iRecords to manage 3,000 case notes a day
After seeing Idox’s hospital records management solution, iFIT deliver operational efficiencies and significant savings at a nearby NHS Trust – also using Lorenzo as their Electronic Patient Record – the team were excited about its ability to revolutionise the storage, tracking and retrieval of medical records. Supported by the installation of fixed RFID passive readers and sensors to track case note movement across the Hull Royal Infirmary, Castle Hill and Hessle Road sites, and the provision of handheld devices to locate case notes electronically, the system ensures timely access to patient information, allowing staff to trace records far quicker than before. The system generates an intuitive ‘pulling list’ of required patient records, making it faster and simpler for staff to retrieve the records they need for upcoming patient appointments. iRecords also maximises library space, increasing shelf space by over 15% and allowing records to be filed 80% quicker when compared to the Trust’s previous numerical filing method.
Martin Whittle, Health Records Manager at Hull University Teaching Hospitals NHS Trust said: “We manage in the region of 3,000 sets of notes a day, and without iFIT, staff would have to pre-sort and store them, before we even had time to file them away. This meant notes could be waiting to be filed for up to a week, which was becoming a bottleneck, and we weren’t able to operate as efficiently or as productively as we would have liked.”