8 questions to ask when looking to deploy a CAFM system

Managing facilities across multiple locations is complex and involves more than just coordinating repairs, cleaning, and security. Facilities managers are responsible for ensuring safety, compliance, functionality, efficiency, and more. This responsibility can be challenging, especially when relying on manual processes and spreadsheets, which can lead to inefficiencies and errors with serious consequences.

Implementing a CAFM system like CAFM Explorer can help streamline operations and increase efficiency, but it can also be a daunting task.

In our guide, Esther Coleman goes back to basics by covering some the essential questions to ask when choosing a CAFM system, including what a CAFM system is, why you need one, and the invaluable benefits you can expect to unlock by implementing one.

Find the answers to:

  1. What is a CAFM system?
    From planned and reactive maintenance to asset management, help desk assistance to room booking, CAFM can bring all aspects of estate management under one roof.


  2. Do I need a CAFM system?
    Spreadsheets can end up costing an organisation in many other ways including time, inefficiency, inaccuracy and non-compliance.


  3. What are the benefits of a CAFM system?
    Even a relatively small estate can be a complex environment to manage when you consider some of the required tasks.


  4. What resource is required to deploy a CAFM system?
    Instead of spending time collecting the entire asset lists, you can get the system live, start raising the planned maintenance work orders and then begin loading the assets as they come.


  5. How can CAFM help with compliance?
    In the event of a health and safety incident on site, can you provide clear evidence that you maintained the related equipment or machinery in line with guidelines?


  6. How much will a CAFM system cost?
    An ideal CAFM system will evolve and scale seamlessly in line with your business needs.


  7. What should you look for in a CAFM provider?
    It’s important to find out answers to questions such as how will the vendor manage ongoing product development? Will this be informed by regular customer feedback?


  8. How can CAFM support sustainability goals?
    As organisations look to monitor energy efficiency of their estates and reduce waste, it’s clear that much of the responsibility falls to facilities managers – especially as the way in which many buildings are used has now fundamentally changed with remote working.

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