Lambeth Council is the latest local authority – and the third London borough – to rollout the Education, Health and Care (EHC) Hub from Idox’s Open Objects.
Through its adoption of the Hub – a fully online and mobile solution – the Council is taking a digital approach to the way EHC requests are managed, monitored and shared. The secure platform will enable an inclusive, person-centred process, and offers a single point-of-access to share and collaborate on EHC assessments, plans and reviews.
The Council will offer a more efficient and transparent way for young people and their families to understand and track their EHC journeys from the outset, and throughout the subsequent assessment and annual review processes. Special Educational Needs and Disability (SEND) teams, together with their health and social care partners, will also be able to collaborate on a fully-integrated assessment process, while keeping families fully updated in a way that empowers them to contribute.
Additionally, the Hub will help Lambeth achieve significant cost and time efficiencies through a more streamlined approach to EHC planning and delivery.
Lambeth Council is now the seventh local authority to implement the EHC Hub.
For more information about the Hub, click here to complete the contact form and one of our team will be in touch.
Idox Health’s sexual health management system – Lilie – has been strengthened by two new modules that offer patients a more private and secure way to book an appointment online, with 24/7 access to information.
Lilie Virtual Clinic Link and Lilie Virtual Clinic Website help healthcare providers maximise the number of patients attending their clinics, and reduce instances of missed appointments by facilitating out-of-hours bookings and automated text or email reminders.
A key advantage of the new modules is that they also provide an intelligent triaging process that allocates the most appropriate appointment based on the patient’s selections, simultaneously updating their electronic records. By streamlining the booking process and automatically updating records at the back end, clinics are able to ensure that patients are assigned the most suitable healthcare professional from their first visit, and that medical information is readily available before the consultation begins.
Rhys Powell, Head of Clinical Sales at Idox Health said: “With our new Virtual Clinic modules clinics can now meet patient demands of modern access to information. In addition, not only are we offering clinics the option to display appointments to their patients in real time, but clinic staff also have full control over appointment availability and can directly book these slots as required.”
For healthcare providers who already have an online website, the Lilie Virtual Clinic Link booking solution can be customised and fully integrated to deliver brand consistency and a seamless patient experience. For those without a digital presence, the Lilie Virtual Clinic Website provides an online booking facility, even when no website currently exists.
Two new Government reports looking at the Education, Health and Care (EHC) process, have delivered a strong call-to-action for councils and specifically highlighted the need for a more efficient, family-orientated process.
The reports – released by the Department for Education (DfE) and the Local Government & Social Care Ombudsman (LGSCO) – discuss the requirement for councils to implement robust procedures to avoid common failings being carried into the new EHC system.
One extract from the Ombudsman’s report cited that the EHC system should be: “Less confrontational, more efficient and involve families better, while reducing the administrative burden on them.”
The DfE publication echoed these findings, stating that: “In over a third of the local areas inspected, leaders across education, health and care did not involve children and young people or their parents sufficiently in planning and reviewing their provision (a process known as co-production).”
For the past 18 months, Idox’s Open Objects has been working with local authority partners, parent carer forums and young people to co-produce the EHC Hub – a digital platform that directly tackles some of the issues raised in both reports.
The Hub facilitates real-time collaboration and provides a platform for engagement with families right from the beginning of their EHC journey. The ability to contribute to the EHC process online offers families more transparency compared to paper processes. It ensures issues are identified earlier in the process, leading to more timely resolutions and improved outcomes, while complementing report findings that regular family involvement typically leads to successful EHC planning.
The reports also identified that the quality of EHC plans varied: "In the cases we have investigated, we have seen examples of councils not obtaining professional advice within the six week timeframe, and not giving professionals clear instructions, meaning the advice obtained is then not detailed and specific enough to write a clear EHC plan.”
The Hub solves this issue by delivering an efficient way of collating advice from professionals. Through a co-produced structured template for advice, the Hub securely captures the specific strengths, needs and outcomes of a child or young person, which in turn provides a clear and robust starting point for drafting the EHC plan.
The EHC Hub provides the tools needed to improve joint working across education, health and care services, and has already been adopted by six English local authorities as they strive to meet their statutory requirements. It is hoped that the use of the Hub will help children and young people with special educational needs reach their full potential.
To find out more about the EHC Hub, call Open Objects on 01223 422200 or click here to complete the contact form.
To read the reports mentioned in this article, please follow:
- Focus Report: EHC Plans, October 2017. (Published by the Local Government & Social Care Ombudsman
- Local area SEND inspections: one year on (Published by the Department for Education)
As specialists in using smart technology to transform document processes, Idox’s McLaren Software will be attending this year’s Nuclear Plant Digitalization Conference in North Carolina, joining industry experts on the Nuclear Information Records Management Association (NIRMA) panel.
Sharing extensive knowledge and experience on document and records management and data administration, McLaren’s Tim Fleet, along with other members of the panel, will explore the positive impact that digital technologies are having on the industry, and how internal processes can help plants operate more efficiently.
The session – entitled ‘Leading the Way in Nuclear Digitalization Standards’ – will conclude with an interactive discussion on open information management and plant digitalisation, with Tim discussing the Nuclear Maturity Model and the manageable steps that can be taken to move from paper to electronic processes.
The Nuclear Plant Digitalization Conference will take place from 13-14 November at the Hilton Charlotte Center City in Charlotte, NC. For more information, visit the event website here.
To find out more about McLaren Software and how its solutions can support operators striving to achieve the aims of the Nuclear Promise, visit the website here.
‘Headless CMS’ is becoming an increasingly popular development choice for organisations across the globe as their digital strategies evolve.
The technology – whilst around for some time now – has recently been gaining traction as many site owners begin to outgrow the more ‘traditional’ CMS solutions. A headless – or ‘decoupled’ – CMS focuses solely on how content is managed in the back-end.
So, what exactly is ‘headless’ and what benefits can it bring?
In our latest article, Tom Troughton and Jamie Griffiths from Idox’s Reading Room explore its rise in popularity, explaining the advantages on offer and how engagement can be maximised through its use.
Interested in finding out more? Read the full piece here.
The UK’s largest integrated Health and Social Care Trust is to implement a new healthcare logistics management solution, enabling faster tracking of patient records that emanate from various hospital sites across Belfast.
Belfast Health and Social Care Trust (BHSCT) will rollout Idox Health’s iFIT™ solution to support the effective management of medical records stored in its main libraries, helping the Trust optimise service processes and ensure a high-standard of care to its patients.
The Health Records department provides a vital service that is pivotal to the Trust’s overall operations, including the filing and preparation of notes for clinics and admissions for adults and children. The transition to iFIT™ will replace current tracking systems, making it significantly easier for hospital staff to manage the growing number of records and ensure documentation is instantly retrievable at all times, while simultaneously safeguarding patient safety.
The rollout of iFIT™ will also help the Trust to use the new health records library at its Royal Victoria site to maximum capacity, which will house up to 250,000 records – of which, 180,000 are active. This is possible due the solution’s Location Based Filing functionality, which has the capability of releasing a further 20% of library space by eliminating the need for sequencing, and allowing previously reserved filing space to be made immediately available.
A spokesperson for Belfast Health and Social Care Trust said:
“With the multiple challenges our Trust now faces, maintaining service during a period of increased demand whilst at the same time saving money is a delicate balance. The introduction of iFIT helps meet both these challenges and it frees up capacity for other uses and acts as a platform for further projects.”
The system – deployed at the Trust’s Royal Victoria Hospital – involves the attachment of Radio-Frequency Identification (RFID) tags to patient health records, with each one carrying a unique case note number. RFID readers installed at key entry and exit points around the hospital will electronically scan tagged notes as they pass the sensor locations. This automated tracking network is further supported by mobile devices, enabling hospital staff to rapidly detect specific items from a range of over 13 feet.
All shelves in the Trust’s medical records libraries will be assigned Global Location Number (GLN) codes providing GS1 standard compliance, meaning any file can be tracked to any shelf, improving filing efficiency by 80% and driving significant tracking and auditing productivity savings.
Fully integrated with the Trust’s Patient Administration System, Clinicom, BHSCT will achieve an improvement in information accuracy through iFIT's suite of reports, specifically designed to manage operational processes, temporary note creation and data quality information.
Karen Gorman, Head of Sales at Idox Health said: “iFIT will have a huge impact on the way Health Records operate at this Trust, while also providing the basis for GS1 compliance. Having signed a second Trust in Northern Ireland, Idox Health are now becoming a major supplier to the region.”
The infrastructure implemented by Idox Health provides future opportunities for BHSCT to track other critical hospital assets, such as medical devices, drugs, clinical implants and even people. The solution also has the ability to integrate seamlessly with other ICT developments, paving the way towards an Electronic Health Records strategy and providing the Trust with the flexibility it needs to accommodate longer-term strategic objectives.
For further information on Idox Health’s iFIT solution, please visit the product’s dedicated pages.
Powys County Council will roll out a suite of digital services from Idox in an effort to streamline its Planning and Building Control functions.
The implementation, incorporating Idox’s proven back-end software Uniform, will be supported by Enterprise – an automated workflow and performance management solution that enables council officers to monitor and balance staff workload – and EDMS, an integrated document management solution. Together, these solutions will provide a robust platform designed to increase efficiencies.
As Idox’s software facilitates seamless integration, all the Council’s Planning and Building Control activities can be managed via the same system, with the ability to accommodate dual language in English and Welsh through connections with external systems.
The Council will also take advantage of the Planning DC application – part of Idox’s wider suite of role-based apps – which will equip Planning Officers with the ability to work on-the-move, and carry out inspections and site visits even when offline.
NHS Trusts will benefit from an enhanced digital service that provides a holistic view of all hospital assets – from syringe pumps to beds – to help clinicians reduce clinical risk, improve patient care and boost productivity.
Launched last week, the latest version of Idox Health’s asset logistics management solution – iAssets – provides a 360-degree view of a hospital’s equipment, delivering timely information that enables staff to review asset location, availability, usage frequency, patient allocation and safety.
Not only will this help to reduce clinical time spent looking for equipment (estimated by The Nursing Times to take up to 30 minutes of every shift), but also it provides Trusts with the insight needed to help maximise asset availability, reduce procurement spend and ensure compliance through a more coordinated approach to asset management.
By scanning barcodes with handheld devices, the solution’s mobile barcode trackers allow staff to link medical devices to a location and to a patient wristband. The Scan4Safety feature on the handheld device confirms whether a device is safe to use within its planned preventative maintenance and sterilisation cycle, ensuring clinical safety. iAssets also has the functionality to allow staff to gather the utilisation rates of assets Trust-wide, which is essential for re-procurement and capital expenditure planning and to drive savings.
Fully compliant to all seven GS1 keys, iAssets complies with the most recent mandate from the UK Department of Health and is part of the iFIT logistics management suite.
Internationally renowned Durham University is the latest Russell Group university to switch to GRANTfinder’s suite of funding services.
The University’s three-year investment in research funding service RESEARCHconnect, along with supporting services GRANTfinder and POLICYfinder, will allow it to maintain an holistic view of funding opportunities across research as well as areas of wider institutional interest such as facilities build and spin-offs.
Sally Hewlett, Head of Research Operations at Durham University said:
“As the subscription with our existing funding opportunities provider was coming to an end, we decided to look at other products available in the marketplace. There were two key criteria driving our selection process. First, as a research-intensive university, we needed a product that would make it easy to search for, and share, funding opportunities with our academic colleagues. Second, we wanted a provider which was responsive to the changing and varied nature of the funding landscape, who actively works with their user base to improve and enhance their service.
“We trialled GRANTfinder 4 Education and were particularly impressed by how intuitive the system’s interface was to use and how the individual user experience could be tailored according to need. At the end of the trial, Durham chose to subscribe to all three of the GRANTfinder 4 Education platforms because of the value they add to our research applications and their excellent value for money.
“Throughout the trial period, Idox consistently provided excellent customer support and showed themselves to be keen to work with us as we develop our research systems. We look forward to forging a close working partnership with Idox and to the possibilities for growth and development in the future.”
Rebecca Erskine, Director of Idox Grants UK adds: “We have an established partnership with Durham through delivery of our Open 4 Learning portal which supports students in identifying financial support for their study and associated costs. We’re of course delighted that they have opted to extend their product portfolio by investing in our GRANTfinder 4 Education and RESEARCHconnect suite.
“RESEARCHconnect in particular continues to go from strength to strength as a global funding information provider of choice, with a growing presence in institutions large and small across Northern and Western Europe. Our long-term roadmap focuses on supporting activity at every step of the funding process – from identification of the most relevant funding opportunities to supporting our clients through application submission and management of funds allocated. One constant over some 30 years of business is consulting with our clients, listening to their needs and addressing those needs through clear and accurate reporting tools and search functionality. We’re confident that Durham will be another leading voice in our client community.”
For more information on GRANTfinder 4 Education, visit: www.idoxgrantfinder.co.uk/education
Idox’s digital agency Reading Room has strengthened its position in this year’s Top 100 Digital Agencies report by Econsultancy, rising eight places to 39 compared to its 2016 ranking.
The national report – published annually – provides a definitive listing of the UK’s largest digital agencies, and aims to help organisations choose the right digital partner through in-depth industry analysis and individual agency insight.
Confirmation of Reading Room’s ranking comes shortly after the agency was shortlisted for two awards at the 2017 Football Business Awards – recognition of the string of football websites that have launched recently on its bespoke ‘Playmaker’ sports platform.
Speaking about the agency’s 2017 ranking, John Davies, Managing Director of Reading Room said: “Having jumped eight places in this year’s chart reaffirms our status as a leading digital player in this industry. From ŠKODA and top league footballs clubs to numerous local authorities, we’re extremely proud to be able to support clients from a range of sectors develop their digital presence, and look forward to strengthening our position further as we continue to work on more exciting projects in the coming year.”
To view Econsultancy’s Top 100 Digital Agencies report, click here.
We are delighted to announce that the Idox healthcare arm – Idox Health – has been shortlisted for a World Summit Award (WSA) – a global initiative that champions digital innovation worldwide and recognises the technology delivering a positive impact on society.
The team’s iFIT solution has been nominated for Best National Digital Solution in the Health and Wellbeing category. The software – which provides a unique multi-purpose tracking and business management solution for hospitals and health boards – will now be evaluated by the judging panel against criteria spanning content, functionality, technology, innovation, impact and Global/UN value.
With WSA National Experts from more than 170 UN Member States involved in selecting the shortlist for each country, Idox Health’s nomination is already a significant accomplishment and underlines iFIT’s value to professionals across the sector.
The solution has a proven track record in helping health establishments to overcome clinical logistics challenges, meet Cost Improvement Programme targets, address Care Quality Commission issues and significantly reduce the cost of medical records, devices and drugs management. It will join hundreds of other international nominations from over 100 countries as part of this year’s WSA programme.
Winners will be announced in November, with the official awards presentation taking place in March 2018 at the WSA Global Congress in Vienna.
For more information on the World Summit Awards 2017, click here
For more information on iFIT, click here
While the Government Digital Service (GDS) has undergone significant change since its launch in 2011, it remains integral to the redesign of online public services.
Now six years on, and following a £450 million cash injection as confirmed in the November 2015 Spending Review, how successful has it been in driving digital transformation across Government?
In our latest blog article, we take a look at the GDS’s progress to date, exploring the key milestones and discussing how it may be used to transform services that are vital for future development and growth across government.
We are delighted to announce that Idox has been shortlisted as a finalist in this year’s UK tech awards – a programme that celebrates success across the UK tech community.
In the running to claim the ‘tech achievement of the year’ accolade, the category recognises outstanding technological accomplishments, and aims to reward those who have demonstrated exceptional success over the past 12 months.
The latest innovation from Idox’s social care arm – Open Objects – was integral to the award submission. The development of its Education, Health and Care (EHC) Hub – specifically designed to deliver a secure, digital touchpoint for all parties involved in the 20-week EHC process – provided a sound example of how smart technology can be used to improve lives, and support the needs of the families, professionals and local authorities involved. The solution’s finalist status underlines its value to the social care market as a cost-effective, innovative service that simplifies what is typically a complex, paper-heavy and demanding process.
News of the shortlist follows Idox’s recent Technology, Media and Telecoms (TMT) Award win for best digital transformation solutions provider, specifically in Healthcare – recognition once again of the team’s commitment to delivering digital excellence that fully meets the needs of the sector.
Winners will be announced at an official awards ceremony on 2nd November at Park Plaza Hotel in London.
- For more information about the UK tech awards and finalists, click here
- For more information about Open Objects and its EHC Hub click here
Idox Elections has once again successfully provided electoral solutions and services across Norway, following on from two national and local election deliveries in 2013 and 2015.
This year saw support provided to 29 Municipalities for the Norwegian 2017 Parliamentary Election – more than doubling our delivery in comparison with the 2013 Parliamentary Elections and the 2015 Local Elections.
All Municipalities supported in 2015 re-selected Idox as their supplier of choice, with half of them having utilised Idox’s services on all three election occasions.
The services provided varied for each Municipality, and included:
- Installation and testing of Valgdirektoratet’s (the Norwegian Election Directorate) EVA election scanning software at the Municipalities
- Provision of scanners and the hire and leasing of other hardware – including servers, monitors and network equipment – to support the scanning and election process
- On-site technical support and telephone technical support during the testing, mock elections and election period
In testament to the work completed by the team, Zlatko Dzaferovic, Elections Manager at Trondheim Municipality/Sør-Trøndelag County Authority commented:
“We are very satisfied with the cooperation we have had on this project. The communication between Idox and ourselves has worked very well and Idox has, in all respects, fulfilled the agreement and met our requirements for adjustments along the way. The installation of software and the scanning service were excellently organised, with the ballot counting delivered seamlessly and without delay.”
The contracts for the Municipalities supported were all secured via the Valgdirektoratet’s procurement framework. Each locality has the option to extend this framework through to the next local elections in 2019, which Idox will be on hand to support.
Idox Elections remains committed to supporting local authorities across the UK and Europe in delivering their local and national elections, demonstrated by the recent acquisition of Halarose, intended to extend both capability and reach in the sector.
An intuitive Building Control app that supports officers in undertaking site visits and recording their findings remotely, is delivering significant benefits for Torfaen County Borough Council.
Idox’s OnSite Building Inspector (BI) app has been rolled out to all officers at the Council, equipping them with the information and reporting tools they need to complete work anytime, anywhere, and maximising productivity through more flexible access to data.
As the app seamlessly integrates with Idox’s back end system Enterprise – also used by the Council – officers are able to view, complete and create inspections on site, as well as sync this information to the back office once connected again, saving considerable time and supporting paperless working.
The Council has also been able to take advantage of Idox’s Ideas Hub – a platform that enables customers to submit requests for new functionality directly to developers, helping products evolve in line with specific client need. For Torfaen, the swift responses received by the Idox team have supported product releases and developments that have enhanced the effectiveness of the software for its workforce.
For more information about the OnSite BI app, as well as Idox’s wider suite of role-based applications, please visit the designated page here.
Idox Transport is delighted to announce its sponsorship of this year’s Intelligent Transport conference – an event that brings together transport professionals from across the industry, to discuss the latest technological developments, share challenges and consider how they can be overcome.
Taking place on 31 October at the Queen Elizabeth II Centre in Westminster, the one-day conference offers a varied agenda, and will cover four key transport themes through a series of discussions and debates including: Harnessing Passenger Data, Mobility as a Service, Smart Ticketing and Payments, and Real-Time Passenger Information.
As a provider of bespoke, intelligent transport solutions to local authorities across the UK, the Idox Transport team will be on hand to demonstrate its expanding transport portfolio spanning network management, fleet management and informed personal travel. Delegates will also be able to find out more about the Greenwave project – delivered in conjunction with Birmingham City Council, CheckedSafe and Amey – which uses a ground-breaking smartphone application to transform fleet driver behaviour and pioneer a new approach to improving air quality.
With attendees including Local Authorities, Passenger Transport Executives, Transport Operators, RTPI Consultants, and Systems Suppliers, Idox Transport welcomes all delegates to join the team on Stand 25 in the Exhibition Hall.
Interested parties can still register for the event here
For more information on Idox Transport’s suite of solutions, visit the dedicated website.
Idox's full-service digital agency Reading Room has been shortlisted for two awards at the 2017 Football Business Awards – a national event that recognises the initiatives helping the sport to prosper.
The agency has been selected as a finalist in two award categories – 'Agency of the Year' and 'Best Business Serving Football' – underlining the team's understanding of, and commitment to, the evolving digital needs of football clubs.
The announcement comes after a busy 12 months for the Reading Room team, having successfully doubled their UK football portfolio.
Fundamental to both award entries was the development and launch of the agency's bespoke sports platform – 'Playmaker'. Already in use by three top league football clubs, the platform is designed specifically to help sports clubs drive fan engagement and maximise revenues. Demonstrating the capabilities on offer, Reading Room was able to showcase its creativity and technical expertise in launching a truly flexible, strategic digital solution.
Winners will be announced at an official awards ceremony on 2nd November at Tobacco Dock in London.
• For more information about the Football Business Awards and finalists, click here
Best of luck to the Reading Room team!
The British Institute of Facilities Management (BIFM) will hold its next regional Training Day in partnership with Idox’s CAFM Explorer.
The event – held in Bristol on 15 September – will be covering some of the key topics identified by the South West BIFM membership, with ‘Managing Hard Services’ being the core theme of the day.
As event sponsors and BIFM members, CAFM Explorer will join a line-up of industry-recognised speakers to discuss the topics affecting the facilities sector today, and be on hand to offer advice and support as a leading supplier of facilities management software.
Tickets are limited so interested parties are advised to secure their places early.
We look forward to being part of an informative day!
This month, the Government confirmed its intention to write legislation in the form of a new Data Protection Bill to support the introduction of the General Data Protection Regulation (GDPR) – a move that will upgrade the UK’s privacy laws making them fit for purpose for the digital age.
There is now less than 12 months until GDPR comes into force, and while many organisations have already started to make significant strides in their Data Protection initiatives, time is almost running out before the GDPR comes into effect.
So how can organisations ensure a smooth transition? In our latest blog article, Idox Compliance takes a look at the likely impact of the GDPR on public sector organisations specifically, and explores whether Brexit will influence its integration into UK law. You can read the article here.
With the regulations coming into force in May 2018, Idox Compliance will also be hosting a webinar in collaboration with techUK on 5 October at 10am (GMT).
This has been developed with the aim of helping organisations working across both the public and private sectors prepare for the changes and understand their role in ensuring compliance. To find out more and register for the webinar, please click here.