Idox has successfully secured a new contract from Kingston & Sutton Councils to provide a new integrated planning software system following a recent tender under the Crown Commercial Service LASA Framework. The solution will replace existing systems such as Civica Fastsuite at Sutton and in-house developed systems at Kingston.
The Idox system will help the councils streamline the delivery of core services within Planning, Building Control and Land Charges and enable the councils to make significant cost savings whilst providing a modern, competitive and flexible service that matches the needs of citizens whilst maintaining a consistent high standard of service.
At the end of May, CAFM Explorer, Idox's market-leading facilities management software, hosted two regional User Group events in Salford and London. Over 40 current customers came together to network, learn and collaborate on the future direction of CAFM Explorer.
The highlight for users at both events was the release of CAFM Explorer 9.2.1 which provides updates to checklist functionality for statutory inspections, web-based room booking functionality and enhancements to helpdesk functionality and usability. All three of these core updates have been customer led and generated through discussions at our User Group events.
In Salford we were joined by Chris Lloyd, Head of Safety and Operational Risks at Historic England, who provided insights on Health & Safety. In London Roger Wragg from Rothschilds provided a case study looking at how they set up their core CAFM Explorer system and managed the move of their assets from one iconic building to another.
If you would like more information on CAFM Explorer and how you could benefit from an active User Group, please get in touch with CAFM Explorer or call 0870 333 7101.
GRANTfinder – the flagship funding solution of Idox’s Grants arm – has been endorsed as an official Trusted Supplier of the National Council for Voluntary Organisations (NCVO).
With over 12,000 members, NCVO represents a leading voice for the voluntary and community sector. ‘Trusted Supplier’ status credits the products and organisations recognised as ‘offering exceptional value, outstanding quality, and having lots of experience working with voluntary organisations’.
Acknowledged for its breadth of funding content, intuitive functionality and proven record in facilitating the securing of millions of pounds worth of support, GRANTfinder will carry the Trusted Supplier designation for 12 months, in addition to providing a special offer to NCVO members and supporting attendance at several key sector events.
Alongside the VCSE sector, GRANTfinder has provided a wealth of funding information for over 30 years to organisations across the public and private sectors, including local authorities, universities, NHS Trusts, housing associations and businesses.
Fusion P8 3.15 is now available with new functionality as a direct result of customer feedback.
The latest improvements to Fusion P8 have been developed and launched as a direct result of customer feedback and input from the Customer Advisory Board. For many of these improvements, we have worked alongside real Fusion P8 users to see how we could enhance the product for performing their day-to-day activities. To do this, we looked at specific usage scenarios and worked on how efficiencies could be made.
Tim Fleet, VP of Business Development, talks about the significance of the updates. “In recent months we’ve held a number of Customer Advisory Board (CAB) sessions, actively seeking input from our customers and asking them what they would like to see in our products. This time, we visited them on-site and worked through a number of scenarios to understand how Fusion P8 is being used and how we could improve it to better suit the users. The latest release brings the feedback to reality and has also informed the roadmap for future releases.”
Here are some of the highlights in V3.15, the latest release of Fusion P8.
Managing interruptions to be more productive
It’s unlikely that you will be able to work on something from start to finish without being interrupted by a phone call, email or more urgent request. In the case of Fusion P8, a user might have searched for information and be working on documents in the search results. They receive a phone call and are diverted from what they are doing to answer a more urgent query.
Previously, the user would have had to navigate away from what they had been working on, perform the new search to deal with the query and lose what they had been working on. Now, they are able to work on tasks concurrently, deal with the urgent question, click on the original search result to select the earlier result and carry on working as they were. Fusion P8 has now been enhanced to retain more than one search result.
The improvements also extend to users continuing where they left off the previous day. They might not have finished on the results of their search when they leave for the night. In the new version of Fusion P8, users can log off and retain their search. When they next log in, the systems brings them back to where they left off in the last session.
Index templates to save time
Often users will have to submit records to be stored, with few details changing from one record to the next. Where previously, they would have had to create each record from scratch, they can now create templates with the fields commonly saved and work from those to create further records in batches, saving time and reducing errors. It also allows them to leave that task to work on something else and pick up the template later to continue as it is easier to find. Templates can also be shared across teams and departments to improve collaboration and reduce rework.
Collaboration and team working with My Favorites
People work in different ways and like to have control over the way they store and share their documents. In Fusion P8, users can create their own personal folder structures in My Favorites at their convenience whilst control and security is still maintained. With the new release, teams of users can now share items in Public Favorites. Folders can also be created in the Public area of My Favorites to share documents with a restricted group, for example, a project team, related to a specific task or project that they are working on, making it easier to find and share related content.
About Fusion P8
Fusion P8 manages and controls engineering documentation for capital projects and operations and is used across industries such as Nuclear, Oil & Gas, Energy & Utilities, Public Sector and Transportation.
Trafford Council has selected Idox document management solution (DMS) to support core business systems within the council replacing a system previously provided by Serengeti.
The new system will be integrated into existing Idox solutions already in use by the council within core functions such as Development Control and Building Control enabling the council to improve information sharing and increase efficiency. The system will also be integrated with Idox Enterprise and Idox Public & Consultee Access.
In addition, Idox will extract and migrate data stored within the council’s legacy system to Idox DMS.
Reading Room is an award-winning digital consultancy with an international reputation for strategic consultancy, design, and technical delivery. They joined the IDOX Group in 2015.
In this blog post, Idox’s Morwen Johnson reports from a recent Reading Room event that focused on the recipe for memorable content.
Full article: The recipe for great digital content
Almost six months after the initial launch of iApply, many local authorities across the UK are benefitting from our innovative online service. iApply enables planning applications and building control consent to be applied for via a single source, directly into the local authority’s back office. This provides significant time and cost savings, both for those making large submissions and the planning departments, which will ultimately lead to a more timely and efficient service.
North Yorkshire Building Control Partnership (NYBCP) was one of the early adopters of iApply, in fact the business was even involved in the initial pilot. We interviewed Les Chapman, Head of Building Control at NYBCP to find out what difference iApply has made to his business.
Idox is a leader in engineering document control, construction project collaboration and computer aided facilities management solutions. In this blog post, Idox’s Stacey Dingwall reports on a seminar looking at the impact of Building Information Modelling on the construction sector.
Full story: BIM: the digitisation of the built environment
We are pleased to announce that a Funding Steps into Europe training event will take place on 23 June 2016 in Amsterdam, supporting organisations in formulating their approach to EU funding.
Expanding to mainland Europe following the success of our UK Funding Steps into Europe event at Chelsea FC in February (which was rated very highly by the delegates), this event offers an exciting agenda packed with the most meaningful aspects of applying for EU funding, including:
- Introduction to European funding; assessing whether Europe is right for you
- Understanding EU policy, lobbying and networking
- Working with partners and building a consortium
- Funding scheme focus: INTERREG
- Funding scheme focus: EFRO
- H2020: Lessons learned and tips on writing funding applications
Available at an Early Bird rate of just €250 per delegate (for those securing places before 6 June 2016), Funding Steps into Europe takes place at Nemo Science Center Amsterdam.
For further information or to book, please visit: Funding Steps into Europe, Amsterdam or contact +31(0)88-2020400.
Idox’s Public Sector Software is a leading applications provider to UK local government for core functions relating to land, people and property, such as its market leading planning systems and election management software. In this blog post, we look at developments since the introduction of legislation in England enabling referendums on council tax rises.
Full article: Council Tax referendums: power to the people?
When Kickstarter, one of the biggest crowdfunding sites in the world, reached $1 billion in pledges in March 2016, the opportunities and backing surrounding this relatively new financial concept were truly realised.
Supporting everything from businesses and economic growth to local communities and the music industry, the dream behind crowdfunding is one of optimism and self-sufficiency.
But is the reality actually different? In our latest blog, Idox’s Julia Banim unravels the true meaning of crowdfunding and what it means for ventures across the world following its expansion at an unprecedented rate.
Read the full article: Crowdfunding: The Future or a Fad?
Following a competitive tender held under the Crown Commercial Service LASA Framework, Stockport Metropolitan Borough Council has awarded Idox a four year contract to deliver a new system for Public Safety and Protection, Planning, Building Control and Land Charges.
Under the new agreement, Idox will provide the council with a single fully integrated solution, replacing an existing Civica system, to manage such things as Environmental Health, Trading Standards and Licensing supported by Idox DMS to provide a seamless collaboration between the departments and help streamline processes.
In addition, the new system will be supplemented by Idox’s Public and Consultee Access which will assist the council to improve customer self-service by enabling consultees to receive consultation requests and respond directly through a web portal whilst providing citizens and stakeholders with online access to track applications and to receive automated updates
Finally, the Idox Building Control app for mobile will be implemented to provide flexible remote and home working for their officers.
Idox is a market-leading developer and provider of a broad range of digital solutions for UK local authorities. Our services include Reading Room’s cutting-edge digital consultancy solutions, and the recently launched iApply service to ease the submission process for planning and building control applications. In this blog post, Idox’s Steven McGinty looks at some of the ways in which local authorities are achieving financial savings and other benefits by investing in digital technologies.
Increasing volumes of data, disconnected teams, documents in multiple locations and repositories, with inconsistent or incorrect tag data – the list of challenges faced throughout the asset lifecycle, continues.
Today, technology solutions are finding new ways to address these issues by improving the user experience for engineers. Through designing interfaces specifically for engineers that fit exactly with how they want to work and providing new and intelligent ways to link related engineering documents together, drawings, manuals and diagrams can be searched and navigated quickly and easily.
Rhona Campbell, Product Manager for OnLink, an Idox solution, discusses the challenges faced by engineers in finding and accessing related documents and a new solution that can help. She pinpoints the five key success factors that she believes are critical to driving down costs and improving engineers’ productivity and how a single point-of-truth portal can help increase efficiency.
In the last few months, over 80 councils throughout the United Kingdom have chosen Idox for system integration and consolidation. Amongst the recent migrations are Medway Council, Dumfries & Galloway Council, Isle of Wight Council and Neath Port Talbot County Borough Council.
Many of the projects undertaken by Idox have resulted from a desire to integrate services across an authority, provide a common shared service delivery platform with other councils, to reduce costs by using solutions which work well together or simply to increase effectiveness by improving customer self-service.
In this article, we highlight some of the reasons why councils are considering consolidating their core business systems.
digital spirit GmbH advises and supports organisations and companies to implement ISO 19600, preparing them to have their compliance management systems certified in accordance with the ISO 19600 standard by Austrian Standards.
Many companies organise their compliance management systems (CMS) in accordance with the standard, which was published by the International Organisation for Standardisation (ISO) in December 2014 with a representative from digital spirit among those involved in the development processes.
Its decisive advantage over local or regional standards is clear. ISO 19600 incorporates approaches taken by previous standards and is recognised and can be applied by all organisational structures of all sizes internationally and in all industries. What this means in practice is that business partners on different continents can share a common language regarding their CMS which enables them to easily understand each other. Furthermore, companies can substantiate their integrity and present themselves as reliable business partners in all legal and organisational areas by getting their CMS certified.
For further information regarding our services, visit: http://www.compliance.idoxgroup.com
Manchester City Council has extended its portfolio of Idox integrated solutions with the implementation of Idox Total Land Charges (TLC) together with a supporting electronic document management system.
Idox’s TLC is designed to automate land charge searches thereby reducing manual collection and entry of data.
Manchester will also be supported by Idox EDMS which will be integrated with their existing Idox solutions such as Planning and Public Access enabling the council to improve the sharing and flow of information across the Directorate thereby increasing efficiency and improving services.
On engineering projects, it is fair to say that communication can be challenging. When it works well, the collaborative process between the designer, the engineer and the wider team can deliver the desired results, exactly as a project was envisaged in the planning stages. In reality, teams often work in silos. Construction teams are disconnected from design teams and there is an even larger disconnect with operations teams who maintain the assets further down the line. The people working across the asset lifecycle are using disparate systems, which can make it difficult to search and find engineering content when it is needed, leading to misunderstandings and delays on projects and maintenance work.
Similarly, the sheer volume of information that needs to be managed and shared during the construction phase, and into commissioning, handover and then operation, can be stored in multiple file formats and across systems – perhaps in the Enterprise Content Management (ECM) or in external systems such as asset maintenance and management systems. This impacts productivity and efficiency as time is wasted searching for content related to a particular asset. Engineers need to be able to recognize the relationships amongst the separate data points and ensure they are working from the most up-to-date version of a document. However, the systems they are using have not been designed specifically for their role and their ways of working, which results in difficulty accessing the information they need quickly and easily.
This year, the Idox Information Service is once again providing sponsorship for three of the Royal Town Planning Institute Awards for Research Excellence. In addition to the student and planning consultancy awards, we shall also be sponsoring the Sir Peter Hall Award for Wider Engagement. Last year, this award was won by Dr Paul Cowie from the University of Newcastle’s School of Architecture Planning and Landscape.
In this guest blog post, Paul reflects on his Town Meeting project, which uses theatre to engage communities in planning, and describes the impact of winning the award.
Idox is a leading supplier of applications to support government and other public sector organisations in managing information and knowledge, documents, content, business processes and workflow. In this article, Idox’s Steven McGinty looks at the UK government’s ambitions to become “digital by default”.
Image caption: Mike Bracken, former Executive Director Digital for the UK Government, speaking about ‘The digital transformation of the UK Government”
Image: via Creative Commons Licence https://creativecommons.org/licenses/by/2.0/